... we don't know where to submit them. Does the Sistem Informasi Manajeman Nikah work for this purpose? It looks like you can create an account there to upload documents.
Yes , it seems you can do it there (see how in the article below) . But your future spouse can also do it face-to-face at the local KUA .
If you intend to marry outside KUA , I recommend you to register online , because this way you probably will be sure to pay only the official Rp600'000 . Otherwise the marriage is free/gratis and requesting it face-to-face is maybe easier .
I can't visit the Canadian embassy in Jakarta anytime soon because I have some health issues ...
Although KUA specifically asks for a proof that you are not married from your Embassy , your KUA can accept a similar document that you can get in your country (see details here :
https://www.expatindo.org/community...nt-for-a-singaporean-to-wed.8141/#post-113537) .
Ask your future spouse to talk to KUA (where you intend to marry) about this option and if it is required to legalize it in Canada (by the Apostille way) and sworn translated (in Indonesia is cheaper and can be done online) .
Sending this document from Canada will save you a trip to Jakarta and speed up the marriage request at KUA (after you request the marriage , you still have to wait some days before the marriage ceremony) .
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From
https://kemenag.go.id/nasional/ini-cara-daftar-nikah-melalui-simkah-qttvr0
Title : Here's How to Register a Marriage Through Simkah , October 2022
... To register for marriage online, prospective couples will need to complete several documents as administrative requirements. "These documents must be completed by each prospective bride and groom so that the marriage can be registered and legally valid," he said.
Before registering for marriage, ensure the prospective bride and groom have also created or registered a Marriage Recommendation Letter at the KUA. The Marriage Recommendation Letter at the KUA has a number that will be entered into Simkah before filling in their personal data.
How to register for a Simkah account:
1. Access simkah4.kemenag.go.id,
2. Select the Create Simkah Account menu using your email address. The system will automatically send an OTP code to your registered email address.
3. Enter the OTP code sent to your email address. Congratulations, you now have a Simkah account.
How to register for marriage online:
1. Log in to your registered Simkah account.
2. Click the 'Register for Marriage' menu on the Simkah account dashboard.
3. Enter your Marriage Registration Number and Marriage Recommendation Number.
4. Select the location and time of the marriage, including: Province, Regency/City, Sub-district, and the date and time of the marriage.
5. Enter the details of the prospective husband and wife, including the parents of the prospective husband and wife, and the marriage guardian.
6. Upload and complete the required documents.
7. Enter your phone number and email address.
8. Upload a photo.
9. Print proof of marriage registration.
Required documents:
1. N1 - Surat Pengantar Nikah (Didapat dari Kelurahan/Desa),
2. N3 - Surat Persetujuan Mempelai,
3. N5 - Surat Izin Orang Tua (Jika calon pengantin umurnya di bawah 21 tahun),
4. Surat Akta Cerai (Jika calon pengantin sudah cerai),
5. Surat Izin Komandan (Jika calon pengantin TNI atau POLRI),
6. Surat Akta Kematian (Jika calon pengantin duda/janda ditinggal mati),
7. Permission/Dispensation from the Religious Court if:
a. The prospective husband is under 19 years old,
b. The prospective wife is under 19 years old,
c. Permission for polygamy,
8. Proof of being not married from Embassy in Indonesia (if foreigner)
9. Photocopy of Identity Card (KTP),
10. Photocopy of Family Card (KK),
11. Photocopy of Birth Certificate,
12. Marriage Recommendation Letter from the District Office of Religious Affairs (KUA) (if the marriage takes place outside the prospective bride and groom's residence),
13. 5 2 x 3 passport photos,
14. 2 4 x 6 passport photos.
