Having just completed this procedure in July 2016, in Denpasar, Bali, I thought I'd outline the step-by-step process for the forum. I would note that the steps are basically the same for SosBud to KITAS, except that in that case you don't need an Integration Statement nor an SKTT.
First visit to Imigrasi
Go to the Kantor Imigrasi that oversees the area where your spouse's KTP is registered. You should ask them for "Formulir untuk konversi KITAS ke KITAP ikut suami/istri". You should get the following forms:
Other than the Integration Letter, the other forms are all the same as you have used already to do SosBud to KITAS, or KITAS extension. So if you kept copies of those (you did, right?), you can just refer to those, updating with any new information as necessary. The Integration Letter is a declaration that you intend to follow Pancasila, Indonesian constitution, laws and customs.
On your own, you will also need to come up with:
All the above should also be the same as you already did for SosBud to KITAS. Additional comments on the above items:
Second Visit to Imigrasi (May 30th)
With all the documents above, go to Imigrasi again. Bring copies of originals as well, in case they want to check it but in my case the official at the counter didn't bother. If everything checks out, he will hand you a receipt, and will tell you that an official will visit you at home for the interview. Previously, they could als give you an appointment to come in and do the interview, but I think they only do at-home interviews now. This is the first bottleneck time wise, because the officials usually wait for a good time to visit, especially in Bali where they usually wait until they have a few interviews and do them all in one day. In my case, the interviewers made it to my place about 2 weeks after I dropped of the application.
Interview (June 14th)
A list of interview questions have been posted in our forum here. I don't think I was asked a single one of those. In my case, two of the officers stopped by around 10 am. After a confirming a few basic facts, we found out that his daughter and I went to the same high school in Denpasar (albeit something like 20 years apart), and at that point the interview was basically over. He said he will take care of all the questions when he gets home, and just had me and my wife sign at the paperwork. He also took pictures of me and the wife and kid (older one was at school). He also tells me to go back to Kantor Imigrasi in 3 work days.
Third Visit to Imigrasi (June 20th)
You are handed your entire folder to photocopy. If you are curious, you can peek into it and see the report they wrote out for the KanIm chief to approve your conversion. They apparently just pulled my file and reprinted the one they had from my SosBud to KITAS conversion from years earlier, as it still has my old address. Return the originals and copies, then the counter person will hand out your file to be delivered to KanWil, which is the office supervising the KanIm. I note that in the report for the KanWil they actually had my correct address. Now in Denpasar these two offices are maybe 1 km apart, so I did not mind doing the delivery. I do not know how they handle it in other locales where the KanWil could be in a different city. I heard that in that case they will use interoffice mail, in which case it could take some time.
Visit to KanWil (June 20th)
KanWil is straightforward. The officer there checks your file to make sure the lower office did everything correctly. Then I was offered 2 possibilities: pick up the file from KanWil in 3 working days, then mail it yourself to DitJenIm, or just wait for the interoffice mail, and just check with KanIm in about one month. Doing the first route, could potentially save you 1-2 weeks he said, while doing the latter means less hassle, but you have to wait for the interoffice mail which usually only gets mailed once they have a few files together. Since I was not in a hurry, I chose the 2nd option.
Fourth Visit to Imigrasi (Aug 1st)
I waited a little bit longer than the recommended 30 days, but good news, checking his computer, the guy at the counter gave me a thumbs up: approval has been granted from DitJenIm. He asks if I want to do the photos and fingerprinting today, and I said yes. Got number 67 and the counter shows they are serving number 24. I readied myself for the long wait. The KanIm in Denpasar has two food vendors in the back, so I decided to check it out for breakfast. They had good nasi campur, and with a teh botol, total: Rp 20,000. When I came back from breakfast, the counter was already in the high 40s. That was faster then expected. I overheard a guy say that the target is 20 photos every 30 minutes. Efficiency! Anyway, after photo and fingerprinting, they give you your receipt back and tell you to come back in 3 days.
Final Visit to Imigrasi (Aug 4th)
Pick up passport. You should check for 3 things:
1. Your KITAP stamp, should stay "Permanent Stay Permit", with an expiration date of 5 years,
2. Your MERP, with an expiration of 2 years
3. KITAP card.
Once you have all 3 things, you are done! Don't forget to go and get your KTP Orang Asing with Catatan Sipil next!
Total fees:
Regular KITAP Rp 3,500,000
2 Year MERP Rp 1,750,000
Photo and Biometric Fee Rp 55,000
2 Meterai Rp 12,000
Total Rp 5,317,000 and not a Rupiah more!
Total time:
Since application was accepted: 66 days. However, I did wait longer than the requested times a couple of times, did not mail my file to DitJenIm and Lebaran was smack dab in the middle. So could've been maybe 20 days faster or so.
First visit to Imigrasi
Go to the Kantor Imigrasi that oversees the area where your spouse's KTP is registered. You should ask them for "Formulir untuk konversi KITAS ke KITAP ikut suami/istri". You should get the following forms:
1. Pernyataan dan Jaminan Suami/Istri (Sponsor statement of responsibility)
2. Surat Permohonan Konversi (Request of Conversion Letter)
3. Perdim 24, 25, 26, 27 (These are 4 different forms, but they are very similar)
4. Surat Pernyataan Integrasi (Integration Statement)
5. Curriculum Vitae (A short summary of your life, work, education and visa status in Indonesia)
2. Surat Permohonan Konversi (Request of Conversion Letter)
3. Perdim 24, 25, 26, 27 (These are 4 different forms, but they are very similar)
4. Surat Pernyataan Integrasi (Integration Statement)
5. Curriculum Vitae (A short summary of your life, work, education and visa status in Indonesia)
Other than the Integration Letter, the other forms are all the same as you have used already to do SosBud to KITAS, or KITAS extension. So if you kept copies of those (you did, right?), you can just refer to those, updating with any new information as necessary. The Integration Letter is a declaration that you intend to follow Pancasila, Indonesian constitution, laws and customs.
On your own, you will also need to come up with:
1. SKTT (Surat Keterangan Tempat Tinggal)
2. Buku/Akta Nikah (Marriage certificate)
3. Surat Lapor Nikah
4. KK Sponsor
5. KTP Sponsor
6. Passport Photos 2x3, 3x4, 4x6, 2 each, on red background
7. Your passport and copies of all non-empty pages.
All the above should also be the same as you already did for SosBud to KITAS. Additional comments on the above items:
- You receive the SKTT from Catatan Sipil, and if you followed procedure, you would have had this done after every KITAS extension previously. It is a letter (or card) showing your address and information analgous to a KTP.
- Marriage certificate. If you Muslim, then you should have a Buku Nikah from Kantor Urusan Agama, all other religions will have a Akta Nikah from Catatan Sipil (Civil Registry). Marriages from abroad will need the original as well as translation and proof of registration at the local Catatan Sipil. I think the proof of registration is called a Surat Keterangan Bukti Pelaporan Peristiwa Penting di Luar Negeri.
- A letter stating that your marriage has been registered with your home country. My embassy was pretty relaxed about it, and asked me to write what I wanted the letter to say, so I did, and they printed it out on embassy letterhead and had some official sign it. Your mileage may vary.
- KK and KTP should list the status of your sponsor as "Married".
Second Visit to Imigrasi (May 30th)
With all the documents above, go to Imigrasi again. Bring copies of originals as well, in case they want to check it but in my case the official at the counter didn't bother. If everything checks out, he will hand you a receipt, and will tell you that an official will visit you at home for the interview. Previously, they could als give you an appointment to come in and do the interview, but I think they only do at-home interviews now. This is the first bottleneck time wise, because the officials usually wait for a good time to visit, especially in Bali where they usually wait until they have a few interviews and do them all in one day. In my case, the interviewers made it to my place about 2 weeks after I dropped of the application.
Interview (June 14th)
A list of interview questions have been posted in our forum here. I don't think I was asked a single one of those. In my case, two of the officers stopped by around 10 am. After a confirming a few basic facts, we found out that his daughter and I went to the same high school in Denpasar (albeit something like 20 years apart), and at that point the interview was basically over. He said he will take care of all the questions when he gets home, and just had me and my wife sign at the paperwork. He also took pictures of me and the wife and kid (older one was at school). He also tells me to go back to Kantor Imigrasi in 3 work days.
Third Visit to Imigrasi (June 20th)
You are handed your entire folder to photocopy. If you are curious, you can peek into it and see the report they wrote out for the KanIm chief to approve your conversion. They apparently just pulled my file and reprinted the one they had from my SosBud to KITAS conversion from years earlier, as it still has my old address. Return the originals and copies, then the counter person will hand out your file to be delivered to KanWil, which is the office supervising the KanIm. I note that in the report for the KanWil they actually had my correct address. Now in Denpasar these two offices are maybe 1 km apart, so I did not mind doing the delivery. I do not know how they handle it in other locales where the KanWil could be in a different city. I heard that in that case they will use interoffice mail, in which case it could take some time.
Visit to KanWil (June 20th)
KanWil is straightforward. The officer there checks your file to make sure the lower office did everything correctly. Then I was offered 2 possibilities: pick up the file from KanWil in 3 working days, then mail it yourself to DitJenIm, or just wait for the interoffice mail, and just check with KanIm in about one month. Doing the first route, could potentially save you 1-2 weeks he said, while doing the latter means less hassle, but you have to wait for the interoffice mail which usually only gets mailed once they have a few files together. Since I was not in a hurry, I chose the 2nd option.
Fourth Visit to Imigrasi (Aug 1st)
I waited a little bit longer than the recommended 30 days, but good news, checking his computer, the guy at the counter gave me a thumbs up: approval has been granted from DitJenIm. He asks if I want to do the photos and fingerprinting today, and I said yes. Got number 67 and the counter shows they are serving number 24. I readied myself for the long wait. The KanIm in Denpasar has two food vendors in the back, so I decided to check it out for breakfast. They had good nasi campur, and with a teh botol, total: Rp 20,000. When I came back from breakfast, the counter was already in the high 40s. That was faster then expected. I overheard a guy say that the target is 20 photos every 30 minutes. Efficiency! Anyway, after photo and fingerprinting, they give you your receipt back and tell you to come back in 3 days.
Final Visit to Imigrasi (Aug 4th)
Pick up passport. You should check for 3 things:
1. Your KITAP stamp, should stay "Permanent Stay Permit", with an expiration date of 5 years,
2. Your MERP, with an expiration of 2 years
3. KITAP card.
Once you have all 3 things, you are done! Don't forget to go and get your KTP Orang Asing with Catatan Sipil next!
Total fees:
Regular KITAP Rp 3,500,000
2 Year MERP Rp 1,750,000
Photo and Biometric Fee Rp 55,000
2 Meterai Rp 12,000
Total Rp 5,317,000 and not a Rupiah more!
Total time:
Since application was accepted: 66 days. However, I did wait longer than the requested times a couple of times, did not mail my file to DitJenIm and Lebaran was smack dab in the middle. So could've been maybe 20 days faster or so.
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